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Amazon VSC (VAT Calculation Service)

ATTENTION: Only use VCS Standard with TB.One!
Amazon offers two different versions of VCS:

•VCS Standard: Amazon calculates the value-added tax. Additionally, the channel provides invoices and credit notes for end customers in its own invoicing format.

•VCS Lite: Amazon only calculates the value-added tax. Sellers have to upload their own invoices and credit notes to the SellerCentral.

Currently, you can only use VCS Standard with TB.One.

Amazon VAT Calculation for Amazon Business

To activate the Amazon VAT Calculation Service, you must ensure your accounting can map the invoicing process. It is mandatory to keep the rate of invoice deficiencies below 5%. Failure to do so may result in the account being deactivated. The invoices created by the channel follow their own number range.

Mandatory requirements for using Amazon VCS standard

To take advantage of Amazon Business, Amazon VCS has to be activated. The VAT calculation service offers you, as an Amazon Business provider, additional benefits. The net prices for your offers are displayed in real time, thereby increasing your visibility and sales opportunities. Once you have activated Amazon VCS, invoices for all your Amazon orders are generated automatically. As a result, you will benefit from additional time and cost savings for transactions in intra-community trade. Also, consider further information about Amazon Business provided by Amazon.

Following mandatory requirements have to be fulfilled before they can configure Amazon VCS Standard:

Step	Description
	A single standard shipping location within the EU for order executed by the seller is mandatory.
	At least one identification number for sales tax from one of the EU member states is obligatory. •VAT-ID registered in the country of the sender •VAT-ID registered in the country, where a FBA stock is located
	All sale tax identification-numbers must be validated (Number and registered address).
	You must have the ability to provide your own billing for all your Amazon orders.

Configuring Amazon VCS standard

ATTENTION:
Always inform Tradebyte before you change the VCS settings and when you activate or deactivate VCS. Otherwise, errors will occur during the transmission of order data!

If you would like to use Amazon VCS, please proceed as follows:

Step

Description

Contact Tradebyte to arrange a date on which the invoicing process will be switched to VCS.

Register for VCS Standard in the SellerCentral (see screenshot). Please also consult the information provided by Amazon. Make sure to allow a sufficient amount of time for this step to ensure that the registration process is complete when the switch of the invoicing process takes place.

AmazonVCS_EN

On the scheduled date, Tradebyte changes the process for order-related messages. From this point onwards, TB.One uses the taxes calculated by Amazon for messages to the SellerCentral. Based on these messages, Amazon provides invoicing and return documents.

After the switch, review your invoices and returns in the SellerCentral.

ATTENTION:
Provide delivery and return messages via TB.One, so the automatic exchange with the SellerCentral can take place. Directly after the switch, it may be necessary to process some orders that were created before the change in invoicing. In this case, please contact the Tradebyte Support to find out how to proceed.

For complete returns (all articles returned), the shipping costs are refunded to end customers in their entirety. If you report a partial return (some of the ordered articles returned), no shipping costs are refunded.

TIP:
Tradebyte will configure TB.One for Amazon VCS. You do not need to adjust any settings in TB.One. Data maintenance and order processing remain unchanged.

Ensure compliance with the retention period for invoice documents.